Document Citation: 65C-25.008, F.A.C.

Header:
FLORIDA ADMINISTRATIVE CODE
TITLE 65 DEPARTMENT OF CHILDREN AND FAMILY SERVICES
65C FAMILY SAFETY AND PRESERVATION PROGRAM
CHAPTER 65C-25 SPECIALIZED CHILD CARE FACILITIES FOR THE CARE OF MILDLY ILL CHILDREN

Date:
08/31/2009

Document:

65C-25.008 Record Keeping.

(1) General Requirements.

(a) All records required to document compliance with Section 402.305, F.S., shall be maintained at the facility, available during the hours of operation for the licensing authority to review.

(b) Copies of required records are acceptable for documentation. Original documents are the property of the party providing the information.

(2) Children's Records.

(a) Each child's record shall contain a signed statement from the parent, attesting to the child's immunization status, either current or religiously exempt from immunization, as required by Chapter 64D-3, F.A.C.

(b) Enrollment/Registration Information. The facility operator shall obtain enrollment information from the child's custodial parent or legal guardian, prior to accepting a child in care. This information shall be documented on CF-FSP Form 5241 Dec. 99, Application for Enrollment in Specialized Child Care Facilities for Mildly Ill Children, which is incorporated by reference, or an equivalent from that contains all the following information required by the department's form:

1. Child's name, age, date of birth, sex

2. Parent or legal guardian's name.

3. Employer name.

4. Home, work and beeper telephone numbers.

5. Person and telephone number to call in case parent cannot be reached.

6. Child's physician and telephone number.

7. Allergies and type of reaction and specific interventions in case of allergic reaction.

8. Present and past prescriptions and childhood diseases.

9. Current Diet.

10. Special areas of concern and special needs of assistance.

11. Diapering requirements.

(c) The child shall not be released to any person other than the person(s) authorized, or in the manner authorized in writing by the custodial parent or legal guardians.

(d) Children's files shall contain signed statements that the child care facility for mildly ill children has provided the following information to parents:

1. Admission policy.

2. The program's infection control procedures.

3. Methods for the daily care of children, including the child's progress.

4. Procedures for the care and referral for a medical evaluation for children who exhibit worsening symptoms, including a listing of those symptoms.

5. Policy and procedure for staff communication with parents and health care providers.

6. Discipline poli.

(3) Medication Records.

(a) A written record documenting the child's name, the name of the medication, date, time, dosage to be given, and signature of the custodial parent or legal guardian, shall be maintained at the facility. This record shall be initialed or signed by and at the time the facility personnel dispenses the medication.

(b) This record shall be maintained for a minimum of four months after the last day the child received the medication.

(4) Personnel Records. Records shall be maintained and kept current on all child care personnel, as defined by Section 402.302(3), F.S., and household members if the facility is located in a private residence. These shall include:

(a) An employment application with the required statement pursuant to Section 402.3055(1)(b), F.S.

(b) Position and date of employment.

(c) Signed statement that the employee understands the statutory requirements for professionals' reporting of child abuse and neglect.

(d) Level 2 screening information documented on CF-FSP Form 5131, Oct. 02, Background Screening and Personnel File Requirements. An employment history check for the previous two years or last three jobs is required as part of background screening.

(e) Copies of all required training information or certificates and credentials.

(5) Other Records.

(a) Daily attendance of children shall be taken and recorded by the child care facility's personnel, documenting when each child enters and departs a child care facility for mildly ill children. Such records shall be maintained for a minimum of four months.

(b) Record of accidents and incidents shall be documented daily and maintained for four months. Documentation shall include the name of the affected party, date and time of occurrence, description of occurrence, actions taken and by whom, and required signatures of facility staff and custodial parent or legal guardian.

(c) The operator shall prepare an emergency evacuation plan, including a diagram of safe routes by which the personnel and children may exit each area of the facility in the event of fire or other emergency requiring evacuation of the facility, and shall post a copy of the plan in each room of the facility.

(d) The operator shall maintain a written record of monthly fire drills showing the date, number of children in attendance, and time taken to evacuate or simulate evacuation of the premises. Each monthly record shall be maintained for a minimum of a year from the date of the fire drill.